The first step to take is to advice your colleagues to utilizean online booking system which will eliminate the necessity to make calls to the agency.
The expenditures will be greatly reduced, because the service fee is not included. When the choice is given, the travellers get the feeling that they are the ones who handle the situation. Actually, from the point of view of HR management, you will also design the stronger team and increase the loyalty to the company. What’s more, online booking is ideal for less intricate itineraries. Of course, more intricate itineraries and travels of higher management usually should be delegated to travel agents who will provide the service rather than the speed.
Undoubtedly, if you want to look for some chances for saving on airfare, you have to take into account some other things. You can attempt to negotiate hotel rates or ask for car rentals. Moreover, sometimes your travel agent will offer the discounts; but with your favorite hotels you can use your personal bonds. You may also call attention to ground transportation instead of air travel. Predominantly, you will have a direct billing option and good discounts. Just remember that direct billing is a superb way to reduce costs.
But, you can choose between hard dollar or soft dollar variants if you are ready to promise the loyalty to the company. For example, if your budget on air travel is quite big, you can negotiate about great discounts if you promise commitment. Soft dollar programs can be entered to in order to get free tickets or upgrades, club passes and many more. Frankly speaking, such programs are not advertised but you can ask about them from your travel agent.
Of course, air travel needs most of the company’s resources, hotel rates also take a significant share of company’s expenditures. You may find that the hotels that are found in some locations are ready to offer companies the discounts in exchange for the commitment to live there for at least a minimum number of nights. Travel agencies should also be ready to offer you discounts for many hotels worldwide.
It is also recommended to get a contract with a ‘car rental company’ or companies at those destinations where there are the most frequent voyages. This will allow you to choose one that offers the greatest service and has a convenient location. You may also conclude a billing agreement which will be rather In brief, you can really save money for your company if you treat company travels thoughtfully.
If you want to get a corporate tour, Jackson Hole Wyoming is a great place to consider.